Chapter Leadership Goals:
- Building a committed leadership team who meet on a regular basis
- Developed a mission statement and agreed some goals for the chapter’s development
In this section:
- Strategies for Recruiting Local Volunteers
- Board Roles and Responsibilities
- Leadership Succession and Recruitment Process
- Diversity and Inclusion
Strategies for Recruiting Local Volunteers
Starting a local YNPN Chapter takes a team effort. While many new chapters feel like they need to begin by recruiting their first board of directors, others find success in recruiting volunteers who are willing to establish the chapter without the long term commitment of a board term. These initial volunteers can be part of an informal steering committee and then can become directors once the organization has the capacity and internal organization to form an official board of directors.
Recruiting volunteers really comes down to knowing your community and being willing to network. The following bullet points outline some ways that YNPN Chapters have found success in recruiting volunteers:
- Reach out to colleagues at your place of employment or at organizations where you volunteer
- Post notices on existing community list servs and online (e.g. Idealist, Craigslist, local volunteer message boards, etc.).
- Contact large local nonprofits (e.g. United Way, Red Cross, YMCA, colleges or universities, hospitals, etc.) to recruit from within their staffs. Large organizations will often have young employees and view participation in YNPN as a great professional development tool. It is often helpful to start with the HR department as your initial point of contact.
- Contact your local community foundation or other locally focused funders to recruit from within their organizations.
- Attend local nonprofit conferences to promote your chapter and recruit volunteers. Possible methods include adding a recruitment flyer into the conference participant packet, setting up an information table, or simply working the room.
- Contact local government agencies that deal with or make grants to nonprofit organizations.
- Contact your local nonprofit or volunteer center.
- Establish a relationship with a local college or university that may offer certificates, degrees, or specializations in nonprofit management. These programs often have many students interested in networking with other nonprofit professionals and getting involved with the local nonprofit community.
Board Roles and Responsibilities
As you start thinking about which board positions might make sense for your chapter, it might be helpful to look at the common board roles and responsibilities across different chapters. The following is meant to showcase possible positions and job functions that are needed to run a chapter, and is not comprehensive.
The Executive committee usually consists of the Board Chair, Vice Chair (sometimes both of these roles are combined as Executive Chairs), Treasurer, and Secretary. The Executive Committee is responsible for chapter's governance and decision-making in advancing chapter's mission and vision.
Board Chair and Vice Chair / Executive Chairs
The role of the Executive Chairs is to ensure that chapter activities, and programming is in keeping with chapter's mission and vision.
The treasurer is responsible for overseeing the management and reporting of chapter finances.
The secretary is responsible for maintaining accurate documentation from chapter meetings, reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible. The secretary can also be responsible in collecting all records for legal status compliance.
Committees / Co-chairs
Communications / Marketing
The Communications/ Marketing committee will be responsible for communicating with chapter members about upcoming programs, or opportunities either at local level or national level.
Development / Fundraising
The development/ Fundraising committee will be responsible for fundraising for chapter funds, and lead development efforts as chapter continues to grow.
The Finance committee will be responsible for tracking chapter expenses, reimbursements and income.
Programming / Events
The Programming Committee will create programming and events for the chapter that will serve the interest of the members and the community
The Membership Committee will be responsible for managing chapter membership, growing chapter membership through outreach and continued engagement, and analyzing membership data to inform board decisions.
The Governance Committee is usually responsible for board development and recruitment. The governance committee monitors board's composition and performance.
Leadership Succession and Recruitment Process
Chapters should set term limits for board positions, and a create a process for succession, and taking on new board members. Some chapters have an open call for new board members, and candidates have to submit an application, and go through interviews. Depending on the size of your chapter, and member interest, these processes can vary.
When recruiting for these positions, chapters can start with members who have participated in chapter programs and events. There could also be some outreach and engagement to chapter members and their network who would be interested in leadership development opportunities.
Diversity & Inclusion
By making your chapter board recruitment process more inclusive, it ensures that your board represents the diverse communities that your chapter serves. Some strategies in a more inclusive recruitment process:
- Set achievable, measurable goals for staff diversity for network; identify metrics to measure progress against those goals; put in place feedback loops to learn and improve over time
- Understand pipeline of board recruitments, and find gaps, and from there seek new connections and broaden recruitment sources to include a more diverse candidate in the pipeline
- Articulate diversity and inclusion value to the network - this can be as simple as a diversity statement on your website, or your recruitment outreach
- Engage people from diverse communities in your chapters' events and programs
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